Fleet Analyst II (Project Fleet Integration) - WMBJP00002752

Fleet Analyst II

About Williams Williams is an energy infrastructure company focused on safely and reliably delivering the natural gas used to heat homes, generate electricity, and support the clean energy economy. The company handles approximately one-third of the natural gas used each day in the United States.

Our culture is grounded in being Collaborative, Courageous, Competitive, and Creative. Employees work across organizational boundaries, prioritize safety, solve complex challenges, and pursue continuous improvement.

About Fleet

Williams Fleet supports company vehicles, trailers, mobile equipment, and drivers across the complete asset lifecycle, including acquisition, deployment, inventory, titles and licensing, maintenance, fuel, tolls, telematics, compliance, financial administration, replacement, and disposition.

The team maintains accurate fleet and driver information, supports safe and compliant operations, analyzes fleet needs and costs, and provides responsive service to field personnel and business leaders.

Fleet collaborates extensively with Operations, Supply Chain, Safety, Regulatory Compliance, Human Resources, Finance, Accounting, Information Technology, Legal, Procurement, fleet points of contact, drivers, and third-party suppliers.

About the Role Support Project fleet integration over its anticipated six-to-twelve-month duration by coordinating assigned pre-close, Day 1, post-close, and stabilization activities with Fleet, acquisition workstreams, Momentum personnel, field locations, and external service providers.

Collect, validate, and reconcile fleet information for vehicles, trailers, equipment, and drivers, including vehicle identification numbers, specifications, ownership and lease status, organizational coding, locations, assignments, odometers, licensing, employee identifiers, and other required fleet-system data.

Coordinate asset onboarding and service enrollment by supporting fleet inventory uploads, account and dropdown configuration, insurance documentation, fuel and maintenance programs, tolling, registrations, telematics, roadside assistance, pool reservations, decals, and other operational materials while tracking established lead times and exceptions.

Support title, registration, and acquisition documentation activities by reviewing titles, registrations, manufacturer documents, bills of sale, purchase agreements, sales-tax records, powers of attorney, odometer disclosures, inspections, vehicle weights, and state-specific requirements; identify gaps and coordinate resolution with Fleet, sellers, Holman, leasing companies, Legal, and other partners.

Assist managers, Fleet points of contact, and drivers through the transition by coordinating access, instructions, training, employee and driver data, fuel personal identification numbers, distribution and collection of fleet materials, telematics installation reporting, assigned and commuter status validation, and pool-vehicle setup.

Support fleet supplier, financial, and service transitions by gathering fleet management, leasing, fuel, maintenance, registration, and telematics information; assisting with supplier onboarding and billing updates; processing routine fleet transactions; and documenting service continuity, termination, or transition requirements.

Monitor fleet readiness, compliance, and lifecycle needs by tracking missing information, title and registration status, Department of Transportation and related filing requirements, damaged assets, device deployment, high-mileage vehicles, replacement candidates, leased assets, and other operational risks requiring follow-up.

Maintain clear and reliable integration reporting by updating project records, dashboards, checklists, status reports, and process documentation; analyzing routine fleet data; communicating progress and risks; resolving standard issues independently; and escalating complex, regulatory, contractual, or policy matters appropriately.

Contract Duration 6 months, with the possibility of extension

Contract-to-Hire Not available

Work Location Fully onsite at the Williams headquarters in Tulsa, Oklahoma

Interview Process One-time, 1-hour virtual panel interview

Project Integration of Momentum fleet assets into the Williams portfolio

The Client Analyst Level 2 will support the integration of approximately 400–500 fleet assets from Momentum into the Williams portfolio. Assets include light-duty and medium-duty trucks, SUVs, and trailers.

Key responsibilities include Managing fleet-related documentation, including vehicle tags, titles, registrations, and insurance.

Entering and updating fleet information in fleet management systems and user interfaces.

Supporting data integration and implementing new fleet policies and processes.

Coordinating with fleet experts based in Tulsa to ensure accurate and seamless integration.

Communicating effectively with stakeholders throughout the integration process.

Key Sourcing Priorities Prioritize candidates with hands-on fleet analyst or fleet management experience.

Ensure Microsoft 365 proficiency and fleet system data-entry experience.

Confirm candidates can work fully onsite in Tulsa, Oklahoma.

Important Fleet experience is the primary screening criterion. Previous integration experience is a plus, not a requirement.

Mandatory Qualifications Fleet experience is mandatory, with 3–5 years preferred.

Proficiency in Microsoft 365 is required.

Experience entering and managing data through fleet management systems or user interfaces.

Strong collaboration and communication skills, with a professional and adaptable approach.

Ability to work fully onsite in Tulsa, in accordance with the corporate mandate.

Preferred Qualifications Advanced Excel skills and data analytics experience.

Previous experience with fleet integration projects. However, direct integration experience is not mandatory if the candidate has relevant fleet analyst experience.

Minimum Required Skills/Experience High school diploma or GED and three to five years of fleet management experience supporting a corporate, commercial, vocational, leasing, utility, government, or comparably complex fleet.

Working experience across several fleet functions, such as asset onboarding, inventory management, vehicle assignments, titles and registrations, maintenance, fuel, telematics, driver support, compliance, financial administration, or vehicle disposition.

Demonstrated ability to validate detailed vehicle, driver, ownership, licensing, and financial information; identify discrepancies; maintain accurate records; and protect confidential information.

Proven collaboration and customer-service skills when working with field personnel, acquired employees, managers, functional partners, vendors, and service providers with differing responsibilities and levels of fleet knowledge.

Ability to organize and prioritize varied, concurrent activities; follow established procedures; make routine decisions independently; communicate risks clearly; and escalate nonstandard issues appropriately.

Proficiency with Microsoft Excel, Outlook, Word, Teams, and SharePoint or comparable business tools, with effective written, verbal, organizational, analytical, and interpersonal skills.

Preferred Skills/Experience Bachelor’s degree in Business, Supply Chain, Finance, Accounting, Logistics, Operations, Data Analytics, or a related field.

Experience supporting an acquisition, divestiture, fleet conversion, supplier transition, system implementation, or other large-scale organizational change.

Knowledge of fleet titles, registrations, ownership transfers, Department of Transportation compliance, driver qualification records, fuel-tax or registration programs, and state-specific vehicle requirements.

Experience with fleet management, fuel-card, telematics, maintenance, tolling, pool-reservation, or connected-vehicle platforms, including Holman Insights, Geotab, or comparable systems.

Advanced Excel experience, including lookups, PivotTables, Power Query, data reconciliation, and exception reporting; exposure to Power BI, Power Apps, SQL, Databricks, or workflow-management tools is beneficial.

Experience with supplier coordination, account configuration, billing transitions, fleet reporting, training materials, process documentation, or operational dashboards.